Faculty and Staff Resources

General Info / Rules

Funding

• All faculty receive up to $1,400 from the Moody College Dean's office. No application is required. 

• Through the Faculty Travel Grant application (FTG), eligible faculty can also receive up to $1,400 per academic year for travel expenses related to original research presentations. 

   

Pre-trip:

• Travel Authorization Request
  • Submit travel requests to Group ID: 00389 AS SOON AS you are aware you will be traveling.
  • Notify department if travel plans change after a submission.
  • List ALL possible destinations on the request.  (Example: If you are traveling to New York City, NY but your plane is routed through Newark, New Jersey - you would want to include both city/state on your RTA submission.)
• Airfare
  • Book through Concur (electronic account) or by calling Anthony Travel
• Rental Cars
  • Visit Travel Management's Rental Cars policy page for details.  We can only book or reimburse by using Avis, Budget, Enterprise, National, and Hertz.
• Registration and membership can be covered on the Pro-Card once RTA has been approved. Contact Sid Carrizales to arrange payment. 

Post-trip:

• Electronic Travel Reimbursement Request
  • Submit receipts for reimbursement after travel has been completed.
  • Submit your reimbursement requests to Group ID: 00387.

International Travel

Anyone traveling abroad for UT business is required to register their travel through the UT Austin International Travel Registry (UTAITR).

All registered travelers will be covered by On Call International Overseas Insurance, but please be sure to register to ensure that this is in place for your trip(s).

International Travel to Restricted Travel Regions needs additional approval from the International Oversight Committee (IOC).  More information (for all UT affiliates) can be found on the Texas Global Risk and Safety International Travel Process webpage.

If you still have travel-related questions, contact Sid Carrizales.

General Office Supplies

Please send an email to Jordan Kriseman.

Amazon Items

Please send an email that includes links of requested items, quantities, and any other related information/details to Jordan Kriseman. Items will be searched for on UT Market prior to purchasing on Amazon, per UT policy. 

All Other Vendor Purchases & Services

Prior to any services being performed, a purchase order or contract must be approved. 

Please send an email, with attached vendor quote (if applicable) to Sid Carrizales.

Include as much of the following information as possible:

• Requestor name
• Vendor name
• Vendor email
• Specific item information/links to item webpage
• Quantity requested
• Unit price
• Funding source
• Any additional notes

Procards cannot be used for purchasing anything on the disallowed list.

If you believe your purchase would require a Procard, please contact Sid Carrizales. 

NOTE: The Procard cannot be used to purchase computer/equipment and software. These purchases must be routed through the Moody Tech Team. Prior approval for software is required, please contact Sid.

Entertainment Policy 

Notify the department if you need help planning your event.

Pro tip! To be fully reimbursed, make sure your tips are less than or equal to 20% of the subtotal.

Requests can be sent to both the Tech Team and the Moody Facilities Team through their internal Moody Support Portal. Include as many relevant details in your request as possible.

For classroom assistance, contact Moody Technology Services at 512-471-1199 or comm-help@austin.utexas.edu. You can also visit the Moody Technology Services team on campus in CMA 3.104.

Contact the department directly for software purchases.  Additional steps and approvals are needed, per the Information Security Office's policy about software/hardware safety and security.

For faculty questions: Reach out to Moody College Research Office to inquire about the Tango Card system for research incentive payments for your research lab. For general information: Participant Incentive.

• General Info / Rules  
• Participant Study Cash Advance Request Form (When submitting request, include a copy of the most recent IRB approval letter.)    
• Individual Receipt Form
• Reconciliation Form    

Please contact Samantha Lloyd to reserve a room for your meeting or event. Be sure to include the following information when asking to book a room:

• Name of meeting or event
• Date
• Time (from when to when)
• Estimated number of attendees
• Room number of the room you’d like to use (i.e., DMC 4.378A)

If requesting to use a Dean’s office controlled room, you will be asked to complete this form.

To reserve any of The Lab rooms (DMC 4.206, 4.206A, 4.208, and 4.210), please contact Rheanne Pecsenye and include the following:

• EID
• Full name
• Date and time of reservation

You must reserve at least 2 business days in advance. Reservation is required outside scheduled class times. 

Faculty and staff may view or edit our department calendar of events in Box here.

Guest Speaker Parking Passes

• To request a garage chaser ticket/parking pass for any UT parking garage, please contact Sean McKeever.
• To request parking in our Moody parking spaces (DMC Alley or CMA/B Alley), please reach out to the Dean's office and include the following information: 
  • Date
  • Start and End Time of your pass
  • Individual/Organization/Event this pass is for
  • Preferred pass location